BROOKS, BE READY! – Training Rules
- The organizer of the training sessions preparing for the Energa Gdańsk Marathon 2026 (hereinafter referred to as the Event) is Energy Events Sp. z o. o. Sp.k. with its registered office in Miszewko (80-297), ul. Kaszubska 53.
- The training is co-organized by 4 Run Sp. z o. o., ul. Kossaka 19, apt. 2, 64-920 Piła.
- Preparing participants to cover the marathon distance.
- Promotion of the City of Gdańsk in Poland and around the world.
- Promotion of event Partners and Sponsors before, during and after the event.
- Trainings will take place on the days indicated on the website gdanskmaraton.com
- The training cycle lasts 16 weeks.
- In weeks 1-8, the organizer plans one training session per week (Sunday), while in weeks 9-16, the organizer plans two training sessions per week (Wednesday and Sunday). The first Wednesday training session will start on February 25, 2026.
- The meeting point in the city of Gdańsk for each training session is the Peperino restaurant, ul. Hallera 280, 80-503 Gdańsk near the Gdańsk-Brzeźno pier.
- The meeting point in Warsaw for Sunday training is ul. Podleśna 7, 02-776 Warsaw. During weeks 9-16, Wednesday training will take place at the Agrykola Stadium, ul. Myśliwiecka 9, 00-459 Warsaw.
- Training start times in both Gdańsk and Warsaw: Sunday 8:30 a.m., Wednesday (from February 25, 2026) 6:30 p.m.
- The training route will be determined each time by the trainers, taking into account the current training plan, terrain and weather conditions.
- In case of very bad weather conditions (storms, snowstorms, heavy rain, hurricane, etc.), the organizer reserves the right to cancel the training.
- A training participant is a person who arrives at the meeting point and begins participating in the training.
- Online registration is not required for the training sessions. The training sessions are open to those registered for the Gdańsk Marathon 2026.
- Only persons who will have reached the age of 18 on the day of training are entitled to participate in training.
- Participants are required to obey public order, follow the instructions of their coaches, and respect other participants. The organizer has the right to remove individuals from training who disrupt public order, disrupt the training process, or behave in a manner unbecoming of an athlete.
- Providing personal data and consenting to its processing is voluntary, but necessary to participate in the training session in accordance with the Terms and Conditions. Individuals who have provided their personal data have the right to access and correct their data, as well as to withdraw consent to its processing. Withdrawing consent to the processing of personal data until the end of the training session will result in inability to participate. At any time, the Organizer may process personal data in connection with the organization of the training session, including in collaboration with other entities, to the extent necessary for the proper organization of the training session.
- People suffering from COVID-19, infected with SARS-CoV-2, in quarantine, isolation, or exhibiting respiratory symptoms cannot participate in the training.
- The GDPR clause constitutes Annex No. 1 to the Regulations.
- There will be no online registration for training, although the organizer reserves the right to randomly verify the status of people registered for the Gdańsk Marathon 2026.
- The training sessions are free and open to the public.
- During training, Participants have the opportunity to leave their belongings packed in a bag or backpack in the trainers' depository.
- Items will be released from the depository after the training session has ended.
- The Organizer is not responsible for valuables left in deposit.
- The final interpretation of the Regulations belongs to the Organizer.
- Participants declare that their health allows them to participate in the training.
- The Organizer is not responsible for any collisions and accidents on the route caused by the fault of the Participant, nor for accidents and random events occurring during travel to and from the Event.
- Each Participant participates in the training session at their own risk. By registering for the pre-training meeting, the Participant has considered and assessed the nature, scope, and degree of risk involved in participating in the training session, including the risk of accidents, the possibility of bodily injury and physical harm (including death), as well as property damage and loss, and has voluntarily decided to accept this risk.
- The Organizer and all persons acting on his behalf or with his authorization related to the conduct and organization of the training are not liable for any personal, material or property damage to Participants that occurs before, during, after or in connection with the training.
- Participants are liable for any damage they cause to other Event Participants and third parties.
- Participants undertake to comply with the terms of these Regulations.
- The Organizer and Training Partners are authorized to use the image, statements, and personal data of individual Participants participating in each stage of the Event. These images and data will be used in materials promoting the Event and accompanying events (press, radio, television, internet, graphic materials). Participants are not entitled to any further compensation, in particular remuneration for the use of the image, statements, and personal data of individual Participants. Participants agree not to withdraw this consent for at least five years from the date of the training.
- Ignorance of the Training Regulations does not exempt the Participant from the rules specified by the Organizer in the above-mentioned document.
- The Regulations may be changed by the Organizer at any time.
- Animals are not allowed during training.
- Participants are prohibited from bringing intoxicating substances, illegal substances, performance-enhancing drugs, or alcohol of any kind. Participants are prohibited from using such substances either before or during the race, under penalty of disqualification. If a Participant is found to be violating this prohibition, the Organizer reserves the right to prevent them from participating in the race or to disqualify them during it.
- The organizer does not provide medical care during training.
We hereby inform you that during events organized or co-organized by Energy Events Sp. z o. o. Sp.k. (Kaszubska 53, 80-297 Miszewko), hereinafter referred to as Energy Events, will be performed and then made public via the Energa Gdańsk Maraton profile on the Facebook social networking site (https://www.facebook.com/profile.php?id=61566429442527) and the website www.gdanskmaraton.com photos or videos that may capture the image of the people present, as well as their other personal data.
By staying on the premises or participating in a sporting event, festival, or other event organized or co-organized by Energy Events, participants and observers consent to the publication and processing of their images in photos or videos taken during the event, as well as any other personal data. At the same time, we assure you that we make every effort to ensure the security of your data.
PERSONAL DATA CONTROLLER:
The personal data controller is: Energy Events Sp. z o. o. Sp.k., ul. Kaszubska 53, 80-297 Miszewko
We would also like to inform you that Energy Events has appointed a Data Protection Officer who can be contacted by letter to the address of Energy Events (Controller) given above, with the note: "TO THE PERSONAL DATA PROTECTION INSPECTOR" or by e-mail to the e-mail address: rodo@energyevents.pl – in all matters related to the processing of personal data by Energy Events.
RECIPIENT OF PERSONAL DATA:
Personal data will be disclosed to employees, associates and subcontractors of Energy Events to the extent necessary to achieve the aforementioned purposes of personal data processing.
Start lists and results, containing basic personal data, will be publicly available and may be published on the Event website.
PURPOSE AND PERIOD OF DATA PROCESSING:
The personal data of Event participants will be processed for the purposes of performing the contract, i.e. the Participant’s participation in the Event, conducting the Event, selecting the winner and awarding, issuing, collecting and settling the prize, as well as publishing the results.
Personal data will be processed in accordance with applicable law for the purpose of documenting, archiving, and disseminating information about activities undertaken or supported by Energy Events. This data, in the form of an image, will be made public on the website and on Energy Events' social media profiles, and will also be made available to event participants and organizers, as well as entities authorized by law, consent, or a data processing agreement.
Personal data will be processed during the period of use of the website www.gdanskmaraton.com and participation in the Event for which the Participant registers via the website.
After this period, personal data will continue to be stored for purposes arising from legal provisions (especially tax and accounting) as well as to counteract fraud and abuse and to pursue any claims arising from the concluded contract.
Some personal data (especially those included in the Event results) may be processed after this date for statistical, archival or promotional purposes.
RIGHTS OF DATA SUBJECTS:
Participation in events and the provision of personal data, including your image, is voluntary, but necessary to participate or stay at the event. This data will not be profiled or transferred to third countries or international organizations.
Everyone has the right to withdraw consent to the processing of their data, which Energy Events, as the controller, holds in its databases, as well as to access, rectify, erase, or restrict such data, object to processing, transfer data, and lodge a complaint with a supervisory authority. Please note that withdrawal of consent does not have retroactive effect – processing will remain legal until the data subject withdraws consent.
When reporting changes to the processing of your data, please indicate precisely which photos, videos or content the changes apply to.
These data are stored until consent is withdrawn or the purpose for which the data is processed is achieved.
LEGAL BASIS:
On 25 May 2018, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC ("GDPR") entered into force.
The legal basis for the processing of your data is Article 6 paragraph 1 letter f of the GDPR (the legitimate interest of the Controller, which in this case is the promotion of GOS activities) and Article 6 paragraph 1 letters a and b of the GDPR, i.e. the consent of the data subject and the performance of the contract to which the Participant is a party.
According to the definition of personal data contained in the GDPR, an image is considered personal data and is therefore subject to protection under the terms of that act. Furthermore, pursuant to Article 81(2) of the Copyright Act, permission is not required to disseminate an image:
- a well-known person, if the image was made in connection with the performance of his or her public functions, in particular political, social, professional (e.g. director, manager);
- a person who is only a detail of a whole such as an assembly, a landscape, a public event.
COMPLAINT ABOUT THE MANNER OF PROCESSING PERSONAL DATA:
A complaint may be lodged with the supervisory authority: the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.