RULES OF THE 5 KM RUN AS PART OF THE GDAŃSK MARATHON 2026

1. Popularization and dissemination of running as the simplest form of recreation.
2. Promotion of the City of Gdańsk in Poland and around the world.
3. Promotion of event Partners and Sponsors before, during and after the event.

1. The event will take place on April 18, 2026 in Gdańsk. The start and finish lines will be at the Polsat Plus Arena Gdańsk, ul. Pokoleń Lechii 1.
2. The event will start at 6:30 PM.
3. The starting line will be closed 2 minutes after the starter's last sound signal.
4. The start will be mass.
5. Only Participants registered to participate in the Event in accordance with the provisions of these Regulations may take part in the Event.
6. The Organizer reserves the right to change the date and/or location of the Event. Participants will be notified by posting appropriate information on the website www.gdanskmaraton.com no later than 24 hours before the Event. Making changes in this regard will not result in any additional obligations on the Organizer's part towards the Participant.
7. The Organizer reserves the right to cancel the Event in the event of a significant change in circumstances that renders the Event inappropriate for the public interest, or in the event of legal restrictions coming into force that prevent the Event from being held. The Organizer will post appropriate information on the Event Website www.gdanskmaraton.com no later than 24 hours before the Event. Cancellation of the Event will not result in any additional obligations on the Organizer's part towards the Participant.
8. The route is approximately 5 km long. The route will not be certified by the Polish Athletics Association (PZLA).

1. A Participant is a person who has registered using the form available on the Organizer’s website www.gdanskmaraton.com and has paid the entry fee within the deadline, i.e. in accordance with the provisions of Chapter V, REGISTRATION, point 2).
2. Only persons who turn 16 years of age no later than on the day of the Event are entitled to participate in the Event.
3. Race packages can only be collected at the Event Office. Event Office opening hours are specified in the schedule available on the website www.gdanskmaraton.com.
4. The basis for collecting the starting package along with the starting number is the presentation of an ID document with a photo by the Participant at the Event Office.
5. Collection of the starting package on behalf of another Participant is possible only on the basis of a signed authorization (Appendix No. 1).
6. Any Participant who transfers their starting package to another person, or any person who receives such a package and starts in the Event, without reporting this fact to the Organizer (in the form described in Chapter VI, Entry Fee, point 7), will be disqualified from the Event results list. Only positive feedback from the email address info@gdanskmaraton.com will be considered the Organizer's consent to transfer the starting number to another designated Participant.
7. The Organizer prohibits Participants from selling collected starting packages under pain of disqualification.
8. Each Participant is bound by the provisions of the PZLA and these Regulations.
9. The Organizer does not send starting packages to the Participant's address.
10. Participants are required to obey public order, obey the orders of security personnel, and respect other Participants. The Organizer has the right to remove from the Event grounds any individuals who disrupt public order, disrupt the course of the Event, or behave in violation of these Rules and Regulations and the provisions of the Polish Athletics Association.
11. The Organizer will make every effort to provide all information through the loudspeaker system before and during the race, therefore it is recommended not to use your own electronic devices with headphones to hear the Organizer's and judges' announcements.
12. Providing personal data and consenting to its processing is voluntary, but necessary to participate in the Event in accordance with the Terms and Conditions. Individuals who have provided their personal data have the right to access and correct their data, as well as to withdraw consent to its processing. Withdrawal of consent to the processing of personal data until the end of the Event will result in inability to participate. At any time, the Organizer may process personal data in connection with the organization of the Event, including in collaboration with other entities, to the extent necessary for the proper organization of the Event.
13. If the Participant provides false and unverifiable data regarding previous results, the Organizer has the right to move him/her to the last starting zone.
14. Only Participants, Event staff and emergency vehicles and those with an Organizer's pass may stay on the Event route.
15. The Organizer allows only active wheelchairs with direct drive (Active Wheelchair) to be used by people with a documented degree of disability.
16. For safety reasons, the use of three-wheeled strollers is prohibited:
    – direct drive sports strollers (Rim Push stroller),
    – sports strollers with indirect drive (Hand Bike stroller).
17. People suffering from COVID-19, infected with SARS-CoV-2, in quarantine, isolation, or exhibiting respiratory symptoms cannot participate in the event.
18. A competitor starting in an active wheelchair with direct drive must inform the Organizers about this fact by sending an email to info@gdanskmaraton.com or at the Race Office when collecting the starting package.
19. The GDPR clause constitutes Annex No. 2 to the Regulations.

1. Applications will be accepted until April 5, 2026.
2. Participation in the Event is determined by the date the entry fee is paid. The entry fee is deemed to be paid on the date and time the entry fee is credited to the Organizer's bank account.
3. Applications are accepted on the website www.gdanskmaraton.com
4. It is possible to register for the Event in person at the Event Office on its opening days, but the Organizer limits the number of new participants to one hundred. Registrations at the Event Office are processed on a first-come, first-served basis. Those registered at the Event Office will receive only a starting number.
5. The Event Organizer reserves the right to provide additional starting packages for invited guests.

1. Each participant pays an entry fee, the amount of which depends on the date the transfer is made. The following entry fees apply:
   until October 30, 2025 – PLN 49
   from November 1, 2025 – to December 31, 2025 – PLN 59
   from 1 January 2026 – to 31 January 2026 – PLN 69
   from 1/02/2026 to 28/02/2026 – PLN 79
   from March 1, 2026 – to April 5, 2026 – PLN 89
   at the Event Office – PLN 99 (payment possible in cash or by card)
   *holders of the Gdańsk resident card receive a 10% discount at each price level
2. In the event of failure to pay the entry fee in sufficient amount (e.g. as a result of exceeding the payment deadline specified in these Regulations), the Participant is obliged to compensate the difference up to the amount he or she should have paid in accordance with the deadline for making his or her last payment.
3. Proof of receipt of the entry fee is the appearance of the participant's name on the start list.
4. Starting numbers will be issued to Participants after registration closes.
5. The Organizer is not responsible for the loss of the entry form, postal order or bank transfer due to the fault of the post office or bank.
6. The organizer allows payment for the entry fee by bank transfer based on a pro forma invoice. Once the pro forma invoice is paid and the funds are credited to the organizer's account, the organizer will send a one-time code enabling free registration for the competition. The code is valid until April 5, 2026, at 11:59 PM. The organizer is not responsible for failure to register on time and will not refund funds for unused registration codes.
7. The entry fee once paid is non-refundable even in the event of the Participant withdrawing from the Event or being disqualified by the Organizer.
8. In justified cases, the Organizer will consider transferring the starting number to another designated Participant. Only requests submitted to info@gdanskmaraton.com by 11:59 PM on March 31, 2026 will be considered.
9. As part of the entry fee, the Participant receives the opportunity to participate in the Event and a starting package.
10. The costs of entry fees, travel and other services are covered by the Participants themselves.
11. Each participant can order a starter pack with the option of shipping via DPD courier to a specified address. This shipping option is only available until March 31, 2026. Packets will be shipped to the specified address between April 6 and 10, 2026. Packets that are not delivered, for example, due to the participant's absence at the specified address, will be returned to the organizer and can be collected during Event Office opening hours. The organizer will not refund any money for starter packs sent but not collected from the courier.
12. It is not possible to collect the starting package after the Event Office is closed.

1. Time measurement is carried out using an electronic system.
2. There will be timing checkpoints along the Event route. Participants who shorten the route will be disqualified. Failure to record a Participant's arrival at a given checkpoint may result in disqualification.
3. Time is measured using non-returnable chips placed in the starting numbers.
4. It is forbidden to remove chips from starting numbers.
5. The official time of the Event is the gross time.
6. The organizer imposes a time limit of 60 minutes for completing the route. If the time limit is exceeded, the participant is required to leave the route.
7. Participants who arrive at the finish line by bus will not be classified by the Organizer. The Participant's time will be listed on the Website as "DNF," meaning "did not finish the race.".
8. Participants are prohibited from remaining on the route after the Event's time limit has expired. Participants who remain on the Event route will be held liable in accordance with applicable provisions of the Civil Code and Road Traffic Law.

1. There will be no refreshment stations along the 5km route.

1. 1) The following classifications will be conducted during the Event:
   a) general classification (hereinafter OPEN) of women (hereinafter F) and men (hereinafter M),
   b) the category of disabled participants (F and M), which includes people with mobility impairments, excluding wheelchair users. To qualify for the disabled category, you must present a disability certificate or a disabled person's ID card upon collection of your package.,
   c) classification of direct-drive wheelchair users by men and women. Participants using rim-push or handbike-type sports wheelchairs will not be permitted to participate in the Run. Please note: The race route includes paved and gravel sections.

1. Changing rooms and a deposit for Participants will be located in a designated tent on the Amber Expo grounds, hall A, ul. Żaglowa 11, Gdańsk.
2. The deposit will be open on the day of the Event during the hours specified in the schedule available on the website www.gdanskmaraton.com
3. Participants must deposit their belongings in bags marked with a sticker bearing their race number. The bags and stickers are provided by the Organizer in the race pack.
4. The bags will be released from the deposit upon presentation of the starting number.
5. In the event of loss of the starting number, the bag with the Participant's belongings left in the deposit will be released upon presentation of an identity document with the Participant's photo.
6. Losing the starting number by the Participant releases the Organizer from responsibility for items taken by another person.
7. The Organizer is not responsible for valuables left in the changing room.

1. All Participants who complete the Event will receive commemorative medals at the finish line.
2. The organizer may provide financial prizes for places in the general classification for women and men. Information regarding financial prizes will be announced no later than 21 days before the event.
3. Personal income tax will be deducted from any cash prizes in accordance with applicable regulations.
4. Any financial prizes for Participants will be transferred only on the basis of a correctly completed form, by transfer to the Participant's indicated personal bank account (prizes will not be paid in cash) within 30 days of the announcement of the official results.
5. The organizer reserves the right to fund additional cash and material prizes in categories and classifications of its choice.

1. The final interpretation of the Regulations rests with the Event Organizer.
2. Participants declare that all personal and health-related data entered by them in the application form are complete and truthful.
3. The Organizer is not responsible for any collisions and accidents on the route caused by the fault of the Participant, nor for accidents and random events occurring during travel to and from the Event.
4. Each Participant participates in the Event at their own risk. Submitting a properly completed Registration Form to the Organizer and paying the entry fee signifies that the Participant has considered and assessed the nature, scope, and degree of risk involved with participating in the Event, including the risk of accidents, the possibility of bodily injury and physical harm (including death), as well as property damage and loss, and has voluntarily decided to assume this risk.
5. The Organizer and all persons acting on its behalf or with its authorization in connection with the conduct and organization of the Event are not liable for any personal injury, property damage or financial loss to Participants that may occur before, during, after or in connection with the Event.
6. Participants are liable for any damage they cause to other Event Participants and third parties.
7. Participants agree to abide by the terms of these Regulations. The Participant's signature on the Event registration form confirms that they have read and fully accepted the Regulations, their participation in the Event, and their full acceptance.
8. Participants are required to wear their race number on the front of their body. The race number must be visible. Covering or removing the race number will result in disqualification.
9. The Event Participant consents to the public disclosure of his/her personal data in the form of name, surname, place of birth and year of birth on the start list and on the results list.
10. The Organizer and Event Partners are authorized to use the image, statements, and personal data of individual Participants participating in each stage of the Event. These images and data will be used in materials promoting the Event and accompanying events (press, radio, television, internet, graphic materials). Participants are not entitled to any further compensation, in particular remuneration for the use of the image, statements, and personal data of individual Participants. Participants agree not to withdraw this consent for at least five years from the date of the Event.
11. Ignorance of the Event Regulations does not exempt the Participant from the rules specified by the Organizer in the above-mentioned document.
12. The Regulations may be changed by the Organizer at any time.
13. Animals are not allowed on the Event route.
14. Participants are prohibited from bringing intoxicating substances, illegal substances, performance-enhancing drugs, or alcohol of any kind. Participants are prohibited from using such substances either before or during the race, under penalty of disqualification. If a Participant is found to be violating this prohibition, the Organizer reserves the right to prevent them from participating in the race or to disqualify them during it.
15. The Participant is not permitted to use any assistance specified in the rules of athletics competitions, including assistance to the Participant by persons not participating in the Event, running with the Participant or riding a bicycle.
16. The Organizer provides medical care exclusively for Event Participants along the Event route from the start to the closing time, as well as in a designated tent and in the parking lot at the Polsat Plus Arena in Gdańsk. The Organizer does not cover medical or transportation costs not covered by the Event's medical coverage.
17. Decisions made by the Medical Coordinator or medical staff regarding a Participant's participation in the Event are independent and binding on the Participant. Failure to follow the medical staff's recommendations will result in disqualification of the Participant.
18. Event participants are obliged to follow the instructions of the Police, Municipal Police and the Organizer's security personnel and services securing the Event route.
19. Protests regarding the results are accepted until April 20, 2026 (Monday), 3:00 PM, to the email address: info@gdanskmaraton.com. Protests submitted after the deadline will not be considered on their merits. Protests will be reviewed within 72 hours.
20. The final and official results will be published no later than 30/04/2026, 3:00 p.m.

Here you can download the file to fill out in PDF format 

Here you can download the file to fill out in PDF format 

The processing of participants' personal data provided to the Organizer during registration in connection with participation in the Event also includes the publication of the participant's first and last name, date of birth, and city of residence – in any manner in which personal data is published or disseminated. The Organizer also has the right to publish the participant's first and last name, along with their date of birth, club name, and city of residence, on the start list and in competition results published online and at the Event venue.

We hereby inform you that during events organized or co-organized by Energy Events Sp. z o. o. Sp.k. (ul. Kaszubska 53, 80-297 Miszewko), hereinafter referred to as Energy Events, photos or videos will be taken and then made public via the Energa Gdańsk Maraton profile on Facebook (https://www.facebook.com/profile.php?id=61566429442527) and the website www.gdanskmaraton.com, which may capture the image of people present, as well as their other personal data.

By staying on the premises or participating in a sporting event, festival, or other event organized or co-organized by Energy Events, participants and observers consent to the publication and processing of their images in photos or videos taken during the event, as well as any other personal data. At the same time, we assure you that we make every effort to ensure the security of your data.

 

PERSONAL DATA CONTROLLER:

The controller of your personal data is: Energy Events Sp. z o. o. Sp.k. We would also like to inform you that Energy Events has appointed a Data Protection Supervisor who can be contacted by letter to the Energy Events (Controller) address provided above, with the note: "TO THE PERSONAL DATA PROTECTION SUPERVISOR" or by email to rodo@energyevents.pl – in all matters relating to the processing of personal data by Energy Events.

RECIPIENT OF PERSONAL DATA:

Personal data will be disclosed to employees, associates and subcontractors of Energy Events to the extent necessary to achieve the aforementioned purposes of personal data processing.

Start lists and results, containing basic personal data, will be publicly available and may be published on the Event website.

 

CEL I OKRES PRZETWARZANIA DANYCH:

Dane osobowe uczestników Imprezy będą przetwarzane w celach wykonania umowy, tj. udziału Uczestnika w Imprezie, przeprowadzenia imprezy, wyłonienia zwycięzcy i przyznania, wydania, odbioru i rozliczenia nagrody, a także publikacji wyników.

Dane osobowe będą przetwarzane zgodnie z obowiązującymi przepisami prawa w celu dokumentowania, archiwizowania i rozpowszechniania informacji o działaniach podejmowanych lub wspieranych przez Energy Events. Dane te w postaci wizerunku będą upubliczniane na stronie internetowej oraz na profilach Energy Events w mediach społecznościowych, a także udostępniane uczestnikom i organizatorom wydarzenia, podmiotom uprawnionym na podstawie przepisów prawa, udzielonej zgody lub w oparciu o umowę powierzenia.

Dane osobowe będą przetwarzane w okresie korzystania ze strony www.gdanskmaraton.com oraz udziału w Imprezie, na którą Uczestnik zapisze się za pośrednictwem strony internetowej.

Po zakończeniu tego okresu, dane osobowe będą nadal przechowywane w celach wynikających z przepisów prawa (szczególnie podatkowych i rachunkowych) a także przeciwdziałania oszustwom i nadużyciom oraz dochodzenia ewentualnych roszczeń wynikających z zawartej umowy.

Część danych osobowych (szczególnie te, które znajdują się w wynikach Imprezy) mogą być przetwarzane także po tym termie w celach statystycznych, archiwalnych lub promocyjnych.

 

PRAWA OSÓB, KTÓRYCH DANE DOTYCZĄ:

Udział w wydarzeniach i tym samym udostępnienie danych osobowych m.in. w postaci wizerunku jest dobrowolne, jednak niezbędne do uczestnictwa lub przebywania na terenie wydarzenia. Dane te nie będą profilowane ani transferowane do państw trzecich oraz organizacji międzynarodowych.

Każdemu przysługuje prawo do cofnięcia zgody na przetwarzanie jego danych, które Energy Events jako administrator posiada w swoich bazach, jak również dostępu do tych danych, ich sprostowania, usunięcia lub ograniczenia, wniesienia sprzeciwu wobec przetwarzania, przenoszenia danych oraz wniesienia skargi do organu nadzorczego. Należy pamiętać, że cofnięcie zgody nie działa wstecz – przetwarzanie będzie legalne do chwili wycofania zgody przez osobę, której dane dotyczą.

Przy zgłaszaniu zmian w zakresie przetwarzania swoich danych należy dokładnie wskazać, których zdjęć, filmów czy treści zmiany te mają dotyczyć. Dane te są przechowywane do czasu wycofania zgody lub osiągnięcia celu, w którym dane są przetwarzane.

 

PODSTAWA PRAWNA:

25 maja 2018 roku weszło w życie Rozporządzenie Parlamentu Europejskiego i Rady (UE) 2016/679 z dnia 27 kwietnia 2016 r. w sprawie ochrony osób fizycznych w związku z przetwarzaniem danych osobowych i w sprawie swobodnego przepływu takich danych oraz uchylenia dyrektywy 95/46/WE („RODO”).

Podstawą prawną przetwarzania Państwa danych są art. 6 ust. 1 lit. f RODO (uzasadniony interes Administratora, którym w tym przypadku jest promocja działań GOS) oraz art. 6 ust. 1 lit. a i b RODO tj. zgoda podmiotu danych oraz wykonanie umowy, której Uczestnik jest stroną.

Zgodnie z definicją danych osobowych zawartą w RODO, wizerunek jest uznawany za dane osobowe, dlatego też podlega ochronie na zasadach zawartych w tym akcie. Ponadto w oparciu o art. 81 ust. 2 ustawy o prawie autorskim zezwolenia nie wymaga rozpowszechnianie wizerunku:

               osoby powszechnie znanej, jeżeli wizerunek wykonano w związku z pełnieniem przez nią funkcji publicznych, w szczególności politycznych, społecznych, zawodowych (np. dyrektor, kierownik);

               osoby stanowiącej jedynie szczegół całości takiej jak zgromadzenie, krajobraz, publiczna impreza.

 

SKARGA NA SPOSÓB PRZETWARZANIA DANYCH OSOBOWYCH:

Skargę można wnieść do organu nadzorczego: Prezesa Urzędu Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warszawa